Above Average LLC invites qualified applicants to apply for the position of Administrative Assistant to join our team. We are seeking to fill two (1) Administrative Assistant position. This position supports and report to management, in coordinating, scheduling, organizing and managing daily activities and tasks. The Administrative Assistant also supports the Logistics team.
At Above Average LLC we take our investment in you seriously - our future success depends on you. Be an innovator with a local family owned transportation company. At Above Average LLC, we strongly believe in promoting from within based on performance and potential. We look for high-energy, forward-thinking individuals who are interested in a career in the transportation industry. We seek exceptional people of diverse backgrounds who have the vision to carry our business forward. We are located in New Haven with free on-site parking and easy access from major highways. This position is part- time with opportunity for additional hours.
EXAMPLES OF DUTIES
Candidates must be in agreement with pre-employment and random drug testing and remain drug and alcohol free.
EXAMPLES OF DUTIES
Performs the most complex office administrative duties as described in the following areas with some dispatcher responsibility:
TYPING: Using a personal computer or other electronic equipment, formats and types a full range of correspondence, emails, contracts, proposals, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
FILING: Designs office and online filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews references materials and manuals.
CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices and/or policies) for own or manager’s signature.
REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and make recommendations.
INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.; troubleshoots by relieving manager of as much administrative detail as possible; acts for and regularly makes decisions in manager’s absence (within prescribed limits of authority). Candidates must be able to communicate effectively and respectfully with staff and clientele at all times.
PROCESSING: Screens letters, memos, reports and other materials to determine action required; make recommendations to supervisor.
PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand; prepares expense accounts; makes travel arrangements.
OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority); develops input and prepares documentation for office and/or department budget; coordinates budget control and monitoring; develops office and/or department procedural manuals; assists in onboarding new staff; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of office administration and management; considerable knowledge of department and/or unit policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; ability to operate office equipment which includes personal computers and other electronic equipment; ability to operate Microsoft Edge software; Microsoft Office Suite, Quick Books Online, ability to learn and effectively navigate through new software, ability to take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE
Four (4) years’ experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED College training in the secretarial sciences can be substituted for the General Experience on the basis of 15 semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
Candidates must also be able to effectively learn how to operate multiple applications and software systems. Critical thinking to problem solve is a must!
The successful candidate will meet the minimum qualifications and also possess logistical experience, be familiar with GPS systems, possess a valid (violation free) driver’s license in order to operate a motor vehicle when necessary.
11am- 4pm ( Must be flexible, opportunity for additional hours)
Above Average LLC affirms its belief in being an equal employment opportunity for all employees and applicants for employment in all terms and conditions of employment. The company is committed to basing employment decisions on the principles of equal employment opportunity. Above Average will recruit, hire, compensate, offer benefits to, upgrade, train, layoff, terminate, and/or promote individuals without discrimination in regards to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a qualified individual with a disability, status as a protected veteran, or other bases by applicable law. Above Average offers reasonable accommodation in the employment process for individuals with disabilities. If you need assistance in the application process due to a disability, please contact us at 203-456-0745.